The Records Clerk for the Police Department is responsible with sending out notices to residents who qualify for Residential Only Parking Permits. These are permits that permit residents to of certain areas to park on specific streets as described in the ordinances. It is important that all the residents who qualify for the permits are notified. Otherwise if they park on the street they will be ticketed.
Previously the address list for each permit was stored in an Excel worksheet. This made it hard to maintain as updates were performed manually. Also, there were no guarantees that they would be notified of address updates. The GIS Office was asked if they could setup an automated process that would generate an address list for each Resident Only Permit. Using GIS software the extent specified for each permit was created as an area. Next areas not designated as a residential zoning district were removed. Finally all the address points within these areas were selected and summarized to remove duplicates. The final product was an Excel Worksheet with a list of addresses for each resident only permit area.
Without access to GIS software, the Police Department would still be using outdated address list stored in Excel. By using GIS software, address list can be generated using the GIS address database which is the master address database for the City. Thus the City will save money by not sending notices to incorrect addresses or have to worry about missing addresses that should be included in a Resident Only Permit area.